Managing payroll is a crucial aspect of running a business, but it can be a time-consuming and error-prone process if not handled efficiently.
Payroll software automates tasks like calculating wages, filing taxes, and managing employee benefits, making it easier for businesses to stay compliant and focus on growth.
In this article, we’ll explore the best payroll software for businesses in 2025, their features, pricing, and why they stand out in the competitive market.
1. Gusto
Gusto is a comprehensive payroll software that combines payroll processing with HR and compliance tools.
Key Features
- Automated payroll runs and tax filing.
- Employee self-service portal for pay stubs and tax documents.
- Benefits management for health, retirement, and more.
- Time tracking and PTO management.
Pricing
Starts at $40/month + $6/employee.
Why Choose Gusto?
Its user-friendly interface and robust HR features make it ideal for small to mid-sized businesses.
2. QuickBooks Payroll
QuickBooks Payroll integrates seamlessly with QuickBooks Online, making it a great choice for businesses already using QuickBooks for accounting.
Key Features
- Automated payroll and tax filing.
- Next-day or same-day direct deposit.
- Workers’ compensation insurance integration.
- Mobile app for on-the-go payroll management.
Pricing
Starts at $45/month + $5/employee.
Why Choose QuickBooks Payroll?
Its integration with QuickBooks accounting software simplifies financial management for businesses.
3. ADP RUN
ADP RUN is a scalable payroll solution designed for small businesses with plans that can grow as your business expands.
Key Features
- Payroll processing with automated tax filing.
- Compliance support for federal and state regulations.
- Employee benefits and retirement plan integration.
- 24/7 customer support.
Pricing
Custom pricing; contact ADP for a quote.
Why Choose ADP RUN?
Its scalability and wide range of features make it suitable for businesses of all sizes.
4. Paychex Flex
Paychex Flex offers payroll and HR solutions tailored to the needs of small and medium-sized businesses.
Key Features
- Payroll processing and tax compliance.
- Benefits administration and employee self-service.
- Time and attendance tracking.
- Mobile app for payroll management.
Pricing
Custom pricing; contact Paychex for details.
Why Choose Paychex Flex?
Its flexibility and robust feature set make it ideal for businesses looking for an all-in-one solution.
5. Rippling
Rippling simplifies payroll by integrating it with HR, IT, and other business functions in a single platform.
Key Features
- Global payroll processing in multiple currencies.
- Automated compliance with tax and labor laws.
- Integration with accounting software like QuickBooks.
- Benefits management and employee onboarding tools.
Pricing
Starts at $8/employee/month; custom pricing for additional features.
Why Choose Rippling?
Its ability to combine payroll with other business processes makes it a powerful tool for growing companies.
6. Paycor
Paycor offers payroll software with advanced features for workforce management and HR compliance.
Key Features
- Automated payroll and tax filing.
- Employee self-service for pay stubs and W-2s.
- Reporting and analytics for payroll insights.
- Integration with time tracking and scheduling tools.
Pricing
Custom pricing; contact Paycor for a quote.
Why Choose Paycor?
Its focus on analytics and workforce management makes it a great option for businesses seeking detailed payroll insights.
7. Zenefits
Zenefits combines payroll, HR, and benefits administration into one streamlined platform.
Key Features
- Automated payroll with tax filing.
- PTO tracking and employee self-service.
- Benefits management and integration.
- Compliance tools for ACA, FLSA, and other regulations.
Pricing
Starts at $8/employee/month for payroll; HR features available at additional cost.
Why Choose Zenefits?
Its comprehensive features make it ideal for businesses looking to integrate payroll with HR and benefits.
8. Square Payroll
Square Payroll is an affordable solution designed for small businesses and hourly workforces.
Key Features
- Payroll for salaried and hourly employees.
- Automatic tax filing and payments.
- Time tracking and tip management.
- Mobile-friendly interface.
Pricing
Starts at $35/month + $5/employee.
Why Choose Square Payroll?
Its simplicity and affordability make it perfect for small businesses, especially in retail and hospitality.
9. OnPay
OnPay offers an easy-to-use payroll solution with features designed for small businesses.
Key Features
- Unlimited payroll runs and automated tax filings.
- Employee benefits and workers’ compensation integration.
- Customizable payroll reports.
- Support for multiple pay rates and schedules.
Pricing
Starts at $40/month + $6/employee.
Why Choose OnPay?
Its straightforward pricing and robust features make it a reliable choice for small businesses.
10. Patriot Payroll
Patriot Payroll is a budget-friendly option for small businesses looking for a simple payroll solution.
Key Features
- Two pricing tiers Basic and Full-Service.
- Payroll tax calculations and filings.
- Direct deposit or print checks.
- Employee self-service portal.
Pricing
Starts at $17/month + $4/employee for Basic; Full-Service starts at $37/month + $4/employee.
Why Choose Patriot Payroll?
Its affordability and simplicity make it ideal for startups and small teams.
11. SurePayroll
SurePayroll provides an easy-to-use online payroll solution for small businesses and households.
Key Features
- Automated payroll and tax filing.
- Mobile app for payroll management.
- Employee self-service for pay stubs and W-2s.
- Dedicated customer support.
Pricing
Starts at $19.99/month + $4/employee.
Why Choose SurePayroll?
Its focus on small businesses and household employers makes it a unique option in the market.
12. Wave Payroll
Wave Payroll is an affordable payroll solution that integrates seamlessly with Wave’s accounting software.
Key Features
- Automated tax filing in select states.
- Direct deposit and check printing.
- Employee self-service for tax forms and pay stubs.
- Integration with Wave Accounting.
Pricing
Starts at $20/month + $6/employee.
Why Choose Wave Payroll?
Its integration with Wave’s free accounting tools makes it an attractive option for small businesses.
How to Choose the Best Payroll Software
When selecting payroll software, consider the following factors
- Ease of Use
Look for software with an intuitive interface to reduce the learning curve. - Integration
Ensure the platform integrates with your existing accounting and HR systems. - Scalability
Choose a solution that can grow with your business as your workforce expands. - Compliance
Opt for software that automatically handles tax filings and compliance with local regulations. - Pricing
Compare pricing models to find software that fits your budget while meeting your needs.
Benefits of Payroll Software
- Time Savings
Automates complex tasks like tax calculations and filings. - Error Reduction
Minimizes the risk of errors in payroll processing and tax filings. - Compliance
Helps businesses stay compliant with local, state, and federal regulations. - Employee Satisfaction
Provides employees with timely payments and access to self-service tools. - Scalability
Easily adapts to growing workforce needs.
Investing in the right payroll software can streamline your operations, ensure compliance, and improve employee satisfaction.
The options listed above cater to a variety of business sizes and industries, ensuring there’s a perfect fit for your organization.
Choose the right payroll software today and focus on growing your business with confidence!